To operate effectively as an extension of the classroom, the reserve system depends on the active cooperation of the faculty. These guidelines are intended to introduce the services of the Reserve Desk, and to explain copyright compliance requirements.
Please come into the Reserve Desk and ask for staff to drop off materials,
discuss changes to be made to lists, or any other reserve business you
may have. This way you are certain to talk to a library staff person, rather
than a student assistant, who may not be able to answer your inquiries.
. Contact the
Staff is available for faculty consultation Monday - Thursday, 8
a.m. to 10 p.m., Friday 8 a.m. to 4:30 p.m., and Sunday 4 p.m. to 10 p.m.. The Reserve Desk Supervisor is available Monday - Friday between 8 a.m. and
3:30 p.m.
We will assume responsibility for obtaining needed permission
from copyright holders. You must provide full bibliographic information/citations
for us to do this. Occasionally permission is denied, or a high royalty
fee is imposed; in these cases we must take photocopies in question off
reserve. Any problems of this nature are promptly reported to faculty.
Copyright holders have the last word as to what constitutes "Fair Use"
of their works.
Once a list is completely processed, and materials ready for circulation,
a copy will be sent to you, and you will be advised of any problems/changes
in your lists.
New book orders typically take a minimum of 6-8 weeks to be
received. Be advised that it is best to make sure that the library owns a title before including it in a syllabus.
Textbooks at the Reserve Desk:
The Library does not acquire works which are required textbooks for courses taught at the University. These should be purchased by students at the University Bookstore or at some other source. Books other than course texts may be acquired for the Reserve collection when they supply information in subject or curricular areas in which they may be the best or the only source of information on a subject.
We look forward to working with you. If you have any questions, please do not hesitate to call Cathy Woodbury, Reserve Desk Supervisor, at 862-2748 or e-mail her.
Submitting Reserve Lists
Printable forms for reserve submissions are available online: book requests and article and electronic reserve requests requests. Please note that complete bibliographic information
must be cited; incomplete citations or lack of citations prevent
us from processing your requests under copyright regulations. Articles
for traditional paper reserves and electronic reserves are to be provided
by faculty. Guidelines
for electronic reserves submissions are available online also.
Material may be placed on two-hour, one-day, three-day or seven-day
circulation. In the event of a time conflict created by one book being
used by more than one instructor, the book will be set to circulate for
the shorter loan period.
Additions to, or revisions of, lists may be submitted at any time
during the semester.
Books
Each title on your reserve reading list is checked against the library's holdings.
All copies owned by the library will be placed on reserve unless the class
is very small or a specific edition is requested. Titles on your list
which are not owned by the library will automatically be ordered. However,
please be advised that the average time period for receipt of orders is
currently 6-8 weeks. If you have already submitted a reserve
list and would like to order a book for reserve use, please send your
order request directly to the Reserve Desk Supervisor
indicating the course number and circulation time desired on the item.
You will be notified when books which were “on order” have arrived.
Your personal copies may be placed on reserve, but we CANNOT assume responsibility
for loss or damage. For circulation purposes, we must affix a nonremovable
barcode to the front of the book.
Journal Articles
We suggest one photocopy per 20 students enrolled in a course if the reading
is required by all students in the course. If you do not have a copy of
the article, and the library does not subscribe to the journal, please
request the article directly through Interlibrary Loan,
if you determine that this is the way to proceed.
Photocopies should be made by you and full notice of copyright/source
must be on the first page of the article. For books, the easiest way to
obtain the needed copyright information is to photocopy the title and copyright
pages of the book.
Exams, Lecture notes, Student papers, etc...
Almost any collateral class material may be placed on reserve. Packets
of readings (articles still require that all source information be provided
for each article), problem solutions, quiz solutions, homework solutions,
practice exams, etc. are generally placed in one cumulative folder for
the semester.
Video Cassettes
Videos and DVDs should be brought to the Multimedia Center to be put on reserve. Strict copyright compliance regulations govern if and when videotapes may
be placed on Reserve. A useful link regarding copyright and multimedia is provided below.
Fair Use Guidelines for Educational Multimedia: Developed during the Conference on Fair Use, these guidelines explain the extent to which copyrighted multimedia may be incorporated into educational presentations. This page is part of a larger collection of documents on copyright law.
Copyright Information
Copyright Guidelines
"Although copying all or part of a work without obtaining permission may appear to be an easy and convenient solution to an immediate problem, such unauthorized copying can frequently violate the rights of the author or publisher of the copyrighted work, and be directly contrary to the academic mission to teach respect for ideas and for the intellectual property that expresses those ideas."
--from "Questions and Answers on Copyright for the Campus Community," copyright 1991 National Association of College Stores, Inc. and The Association of American Publishers.
The Reserve staff use these guidelines set forth in the UNH Primer on Copyright Law & Recommended Procedures to determine whether to accept photocopied material to be placed on reserve or scanned for Blackboard. The information is also available here. The relevant text of the primer is excerpted below.
Amount of copying allowed:
- one chapter from a book
- one article from a journal, periodical or newspaper
- one short story, essay or poem
- one diagram or picture in any of those works
Other guidelines:
- no more than one copy for each student (we suggest one copy per 20 students for reserve use)
- include notice of copyright on the top page (with citation information)
- no copying of or from works intended to be consumable in the course of study, i.e. workbooks, exercises, standardized tests, etc.
- copying shall not be a substitute for the purchase of anthologies, compilations, collective works or other books nor for publishers' reprints or periodicals
- copying shall not be repeated with respect to the same items by the same faculty member from term to term (the "Fair Use" justification is weakened in the case of photocopying on a repetitive basis for continued use in successive terms)
Notice of Copyright
The law requires that a notice of copyright be included on the first page of photocopied material. Copyright information in a serial is printed within the first five pages of the issue, usually near the mast head or on the contents page. In a non-serial, the notice of copyright is printed on the verso of the title page near Library of Congress information, preceded by the © symbol.
THE BEST WAY TO PROVIDE US WITH THE COPYRIGHT INFORMATION IS TO PHOTOCOPY THE TITLE PAGE AND COPYRIGHT PAGE ALONG WITH THE PAGES TO GO ON RESERVE. You may, of course, write or type the information on the first page of each photocopy.
The Reserve staff use the guidelines set forth in the UNH Primer on Copyright Law & Recommended Procedures to determine when/if a photocopied article placed on reserve requires permission from the copyright holder.
When permission is needed, we will pursue it on your behalf. The Reserve Desk is a registered user of the Copyright Clearance Center . We refer first to their photocopying fee catalog and send any royalty fees to them for registered copyright holders. They undertake fee distribution to publishers. However, when the publisher or copyright holder is NOT listed with the CCC, we must send for permission in writing to whomever holds the copyright.
Permission to photocopy is most often granted by the copyright holder at no charge, or for a nominal fee. Occasionally they will grant permission for use "one time only". Sometimes permission will flatly be denied--usually because the request violates Fair Use regulations in some way, or because the publisher wants to sell article reprints, etc. Small fees are automatically paid from the general fund. When a fee is outrageous or if permission is denied, the item must be taken off reserve.
More copyright information can be found through the following links:
UNH Printing Services' copyright web page with downloads of pdf documents that constitute UNH's Primer on Copyright Law and Recommended Procedures
The Copyright Clearance Center 's Campus Guide to Copyright Compliance
The National Association of College Stores' Questions & Answers on Copyright for the Campus Community
Copyright Law of the United States and Related Laws Contained in Title 17 of the United States Code (a link the U.S. Copyright Office)
CETUS (Consortium for Educational Technology in University Systems) page on Fair Use in Education
Stanford University Libraries' web page on Copyright and Fair Use
Yale University 's Copyright Resources Online
The University of Texas System has some excellent resources online including their Copyright Crash Course and the Comprehensive Copyright Policy that the UT System uses. They have a section devoted to Library Reserves .
