University Archives Collection & Access Policy

The University Archives is authorized to collect, describe, preserve, make accessible to the public, and display historical records created or received in connection with the transaction of university affairs. Among the materials held by the University Archives are institutional records created by university departments and offices, official university publications, photographs, and collections of private papers created by University of New Hampshire faculty, alumni, or organizations.

The Archives' permanent holdings are available to UNH students, faculty, staff, and the public for research under the following conditions:

  • Patrons using the collections in the Archives must observe all instructions for the use of archival material.
  • Access to records restricted by law will be limited to individuals authorized by statute, by the depositing department, or by court order.
  • Patrons must honor any restrictions placed by donors of private materials.

As defined by its Mission Statement, the University of New Hampshire Archives is charged with the collection and maintenance of those University records possessing permanent administrative, legal, fiscal, and historical value. Determination of the status of a University record is based upon an informed appraisal of the record's value by the appropriate University officers and administrators.

The decision to preserve records for administrative, legal, and fiscal purposes is the responsibility of the University's permanent officers and administrators in consultation with the University Archivist. In general, these decisions are embodied in the University's records retention and disposition schedules, which are in compliance with governing University System of New Hampshire policies and all applicable state and federal laws.

The decision to select and preserve records of historical value is the responsibility of the University Archivist. The purpose of collecting such records is to provide documentation of the development and growth of the University, particularly of its primary functions of teaching and research, its role in the State of New Hampshire and in the community at large, the activities of its student body and alumni, and the development of its physical plant and grounds. Priority is given to those records that reflect the activities of University officers and committees which formulate or approve University or division-wide policy, as well as faculty and administrative involvement in these activities.

January 1, 1993